Weekly Standup & Sprint Planning
Streamline your web development team's weekly rhythm, ensuring clear communication and effective sprint planning.
This reusable ProcessKit template contains 8 steps and 35 blocks. Adapt it to your team’s policies, responsibilities, and tools.
Template categories
What’s included
1. Pre-Meeting Preparation
- Overview
- Confirm all team members have updated their task statuses for the past week in the project management tool.
- Review the sprint backlog for any new high-priority items or changes.
- Identify any potential discussion topics or critical issues beyond standard updates.
2. Standup - Past Achievements Review
- Overview
- Confirm all team members have verbally shared their completed tasks since the last standup.
- Summarize key team achievements and progress made.
- Attach a link to the updated project management board (e.g., JIRA, Trello, Asana).
3. Standup - Upcoming Commitments
- Overview
- Confirm all team members have stated their primary tasks or focus for the new period.
- Document any significant individual commitments or tasks requiring specific attention.
- Identify the overall team focus or shared goal for the next few days.
4. Standup - Blockers & Support
- Overview
- List all identified blockers, including who is blocked and the nature of the impediment.
- Assign owner(s) responsible for resolving each identified blocker.
- Are there any blockers requiring immediate, urgent attention?
- Priority of the highest blocker.
5. Sprint Planning - Backlog Review & Refinement
- Overview
- Product Owner/Lead responsible for facilitating backlog review.
- Review new or updated backlog items, ensuring clarity and completeness.
- Clarify requirements and acceptance criteria for top priority stories with the team.
- Assign story points or effort estimates to new stories slated for the sprint.
6. Sprint Planning - Story Commitment
- Overview
- Confirm team velocity or available capacity (in story points/hours) for the upcoming sprint.
- List of committed stories (IDs and Titles) for the sprint.
- Total committed story points for the current sprint.
7. Sprint Planning - Finalization & Communication
- Overview
- Set the official sprint start date.
- Set the official sprint end date.
- Update the project management tool with the new sprint details and assigned stories.
- Share the finalized sprint plan with relevant stakeholders.
8. Post-Meeting Actions
- Overview
- Document and distribute meeting minutes and key decisions.
- Confirm all blocker owners understand their assigned resolution tasks.
- Schedule any necessary follow-up meetings for complex discussions or deep dives.