Property Vacancy & Handover Procedure
Streamline the entire process of tenant departure, property inspection, and financial reconciliation to ensure a smooth transition between occupants.
This reusable ProcessKit template contains 12 steps and 23 blocks. Adapt it to your team’s policies, responsibilities, and tools.
Template categories
What’s included
Inform Occupant of Departure Protocol
Arrange Property Handover Inspection
- Confirm Morning Slot Availability
- Confirm Afternoon Slot Availability
- Confirm Evening Slot Availability
- Check Weekend Date Options
- Check Weekday Date Options
Perform Property Condition Assessment
- Examine Wall and Ceiling Surfaces
- Assess Flooring Condition
- Verify Appliance Functionality
- Inspect Permanent Fixtures
- Look for Moisture Damage Indicators
Record Asset State
Evaluate Property for Issues and Maintenance
- Identify Superficial Blemishes
- Note Non-Functional Equipment
- Document Structural Surface Imperfections
- Report Water System Malfunctions
- Flag Power System Deficiencies
Generate Departure Summary Report
Determine Refundable Security Funds
Handle Remaining Financial Obligations
Authorize Departure Report
- Review Occupant Notification Status
- Verify Inspection Scheduling Completion
- Confirm Inspection Execution
- Approve Property Condition Documentation
- Endorse Damage and Repair Assessment
- Validate Departure Report Compilation
- Confirm Security Deposit Calculation
- Approve Outstanding Payment Processing